Alturas City CouncilRegular Meeting City Hall Council ChambersJanuary 12, 2010 7:00 p.m. The meeting was called to order by Mayor Pro-tem John Schreiber at 7:00 p.m. Councilmembers present: Cheryl Nelson, Bobby G. Ray, Keith Jacques. Councilmembers absent: John Dederick. Staff present: City Clerk Cary L. Baker, City Treasurer Kathie Alves, DPW Chester Robertson, Police Chief Ken Barnes, City Planning Commissioner Tom Romero, Building Inspector Sue Traugott. Public attending: 9. All present joined together in the pledge of allegiance followed by a moment of silence. Under the public forum Mark Steffek, Coordinator for the North Cal-Neva RC&D, will be hosting an economic forum on January 21st at 10:00 a.m. at the City Hall council chambers. The topic will be focused on listening to local recommendations on what innovative ideas the Federal Government should consider to increase economic opportunities in Modoc County. Kim Hunter and Diane Fogle are present, representing Modoc County, to request Council consideration for a temporary special 90-day payment plan for the County’s water & sewer accounts. During the County’s “fiscal restoration” efforts they have been working very hard to get the County’s bills paid in a timely manner and will continue to do so. To date, the past due amounts have been paid, but based on the peaks and valleys of their cash flow they may need a little longer in certain months. The County is requesting this for the remainder of the fiscal year, June 30, 2010. Public member Margaret Schreiber comments that if approved, it would set a precedence so that the business community and residents should be able to get the same payment plan. Councilmember Ray responds that he understands and appreciates her comment, but that the Council would consider this in an effort to try and support the County temporarily. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to approve a 90-day payment plan for Modoc County’s water & sewer accounts through June 30, 2010. ALL AYES. Modoc County Liaison Committee, Kim Hunter and Diane Fogle, are present to give the City Council an update. The County’s ERAF calculation error that shorted the City out of approximately $109,000 will be paid back to the City in full at the expense of the County. Half of the payment has been sent to the City, with the other half being paid back as their cash flow allows. The County’s short-term financing is looking positive and they are still trying to secure long-term financing. Also, the Board of Supervisors approved the reinstatement of the State Trapper position. They will, however, fall $27,000 short before the end of the year. Agenda item #4 regarding the purchase of a fire truck has been withdrawn at this time. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt Resolution #2010-1 directing the City Clerk to submit to the County Clerk a measure to be placed on the June 8, 2010 ballot as follows: “Shall the Alturas City Council be authorized to continue a supplemental charge of $1.50 per meter to minimum water rates to fund Mosquito Abatement in the City of Alturas through June 30, 2014?” ALL AYES. MOTION by Councilmember Ray, SECONDED by Councilmember Jacques to adopt Resolution #2010-2 setting mileage reimbursement for City employees at $.50 cents as per the I.R.S. notification. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Ray to authorize the Mayor to sign the amended Memorandum of Understanding between the City of Alturas, the Cedarville Rancheria Tribe, and the Bureau of Indian Affairs adding Rine Street and W. 1st Street to the list as identified City routes into the BIA Indian Reservation Roads (IRR) inventory system; approval is retroactive to December 18, 2009. ALL AYES. DPW Robertson explains there was a sewer problem on W. 8th Street which resulted in sewer backing up under the residence of Les DuBose located at 1205 W. 8th Street; this incidence occurred on November 15, 2009. The fumes, along with the chemicals used to rectify the situation, caused Mr. DuBose some health issues which resulted in him seeking medical attention. The total cost of the claim is $3,953.03. It is staff recommendation that the City authorize payment; Mr. DuBose has signed a release of liability form. 8th Street has been thoroughly videoed and Public Works is keeping an eye on the situation. The low lateral lines are the problem. MOTION by Councilmember Ray, SECONDED by Councilmember Nelson to approve the claim for sewer damages in the amount of $3,953.03 for Les DuBose at 1205 W. 8th Street. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to authorize the Public Works Director to apply for 2010 Airport Improvement Projects under ACIP dated December 30, 2009, Federal Assistance with FAA in the amount of $646,950 and local match $34,050. ALL AYES. MOTION by Councilmember Ray, SECONDED by Councilmember Jacques to approve the consent agenda as follows: a) Approve minutes of December 8, 2009 meeting; b) Approve City warrants $179,627.69. ALL AYES. COUNCIL/STAFF REPORTS: Building Inspector Traugott reports she has been working on the FEMA floodplain issue with Kim Hunter. Jim Cavasso, representing the Alturas Chamber of Commerce, has been working with the River Center and the Modoc Historical Society in regards to moving in to the County Museum building. This will go before the Board of Supervisors at their next meeting. Also, the Chamber has concerns with the Fandango Days Celebration with the County Park not being maintained. City Treasurer Alves reports she will be attending the services for past Councilmember Jack Ochs in Redding on the 21st. A wreath has been ordered from the City of Alturas. Police Chief Barnes reports he will be submitting the paperwork to Workforce Alliance for an Animal Control Officer. Councilmember Schreiber attended a Modoc Frontier Healthcare meeting; they are making progress and looking at forming a non-profit. Also, he was interviewed by KRCR News out of Redding in regards to the hospital issue; this will air tomorrow night. The closed session agenda item, personnel evaluation, has been tabled to the next meeting. With no further business to come before Council, meeting adjourned at 7:56 p.m. to return in regular session on Tuesday, February 9, 2010 at 7:00 p.m., City Hall. Respectfully,
Cary L. Baker City Clerk============================================Alturas City CouncilRegular Meeting City Hall Council ChambersNovember 10, 2009 7:00 p.m. The meeting was called to order by Mayor John Dederick at 7:00 p.m. Councilmembers present: John Schreiber, Cheryl Nelson, Bobby G. Ray, Keith Jacques. Councilmembers absent: None. Staff present: City Clerk Cary L. Baker, City Treasurer Kathie Alves, City Attorney Al Monaco, DPW Chester Robertson, Police Chief Ken Barnes, Police Officer Matt Mandolfo, Asst. DPW Joe Picotte, City Planning Commissioner Tom Romero, Economic Developer Kim Stanford. Public attending: 10. All present joined together in the pledge of allegiance followed by a moment of silence. No one is present under the public forum. City Clerk Baker explains that Darlene Estes, Director of Latchkey, inadvertently collected $462.00 from the parents of the children who attend Latchkey for the 2009 Pool Season; this amounted to .75 cents per hour per child instead of $1.00 per hour. Since the school does not pay for this, Darlene is asking for consideration to waive the difference of $152.00. MOTION by Councilmember Ray, SECONDED by Councilmember Nelson to waive the difference of $152.00 for the 2009 Pool Season for Latchkey. ALL AYES. At this time, Police Chief Barnes requests than an item be added to this agenda under Government Code Section 54954.2(b) if two-thirds of the Council determine there is a need for immediate action, and the need to take action came to the attention of the governing body after the agenda was posted. Chief Barnes requests Council action on an emergency ordinance establishing a temporary moratorium on the legal establishment and operation of medical marijuana dispensaries within the City of Alturas. MOTION by Councilmember Ray, SECONDED by Councilmember Jacques to allow this item on the agenda. ALL AYES. The emergency ordinance will be acted on at the end of this agenda. Dee Funk, representing Modoc County Prevention Collaborative, gives a presentation on the value of the “40 Developmental Assets” for our youth, and requests Council approval to place the “40 Developmental Assets” banners on Main Street from January thru March 2010. MOTION by Councilmember Jacques, SECONDED by Councilmember Ray to approve the banners being placed on Main Street from January thru March 2010. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to approve a letter of support for the Alturas Chamber “Park to Park” lighted parade on Main Street to be held December 4th from 5:00 p.m. to 5:30 p.m., with the addition of a support letter for the Block M Tournament to be held December 17th thru 19th. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt Resolution #2009-31 mandating that all coins that are received for payment at City Hall be rolled if they exceed the number in their individual rolls. ALL AYES. Councilmember Ray reports he received information on changing an elected City Treasurer position to an appointed position; it requires a vote of the people. There will be no action taken tonight, he and Councilmember Jacques will take this under advisement. MOTION by Councilmember Jacques, SECONDED by Councilmember Ray to adopt Resolution #2009-32 adopting the City of Alturas 2009/2010 fiscal year budget in the amount of $4,394,118. ALL AYES. Mayor Dederick reviews that the Modoc Frontier Healthcare Coalition’s whole purpose was to secure funding for a new hospital. The Strong Family Health Center was the facilitator, but recently withdrew due to politics. The Mayor was approached regarding the City taking over, but this would take up lots of staff time without hiring extra help. The County needs to step up to the plate and take over. Councilmember Schreiber states he doesn’t see why the City and County couldn’t do a joint venture and hire someone to facilitate the grant. Mayor Dederick will talk to the County and other coalition members. Deputy Director of Emergency Services Tony Richno is present to update the City Council regarding Modoc County’s declaration of a state of emergency. The Under Sheriff signed a declaration in theory of a state of financial emergency. The declaration was to spur the Board to take some type of action. The Board of Supervisors appointed Rick Rudometkin as interim CAO, and an incident management team was formed. This consists of people who are experts on managing a team and facilitating the process, which will keep the people who know what to do moving forward. Council questions if the State Controller’s Office was notified. Mr. Richno responds yes they were. Councilmember Jacques responds that this will be a good matrix and structure with one person in charge to see that directives are followed through with. Mr. Richno further states that they will be working with all agencies involved and outside people will be brought in. With the County’s current cash flow problem, money for payroll could run out in February 2010. Mayor Dederick responds that the City Council will support the County in every way they can, including staff support and will try to be available when needed. MOTION by Councilmember Jacques, SECONDED by Councilmember Schreiber to approve the MOU for the City of Alturas to join the Pit River Watershed Alliance. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to authorize the Director of Public Works or Mayor to sign the agreement with First 5 in the amount of $900. ALL AYES. MOTION by Councilmember Schreiber, SECONDED by Councilmember Ray to authorize the Mayor to sign a letter to UPS. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Schreiber to retire Alturas Police Department narcotics dog Susie, and have her adopted out to a good family. ALL AYES. MOTION by Councilmember Schreiber, SECONDED by Councilmember Jacques to authorize the Alturas Police Department to re-join the Modoc County Interagency Narcotics Taskforce, and assign current staff to that position. Initial funding from a grant in the amount of $50,000 annually which will be available beginning January 2010. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Schreiber to authorize Police Chief Barnes to purchase a certified used vehicle from Carsten’s Motors for $15,750 out of Traffic Safety Fund 05. ALL AYES. MOTION by Councilmember Schreiber, SECONDED by Councilmember Ray to reclassify Matt Mandolfo from part-time status as Animal Control Officer to full-time Patrolman effective November 1, 2009; range 38, step A $33,664 per year. ALL AYES. City Clerk Baker administers the oath of office to Officer Mandolfo. MOTION by Councilmember Schreiber, SECONDED by Councilmember Jacques to authorize the Chief of Police to advertise and hire an Animal Control Officer to replace Matt Mandolfo. ALL AYES. On recommendation of Police Chief Barnes, MOTION by Councilmember Ray, SECONDED by Councilmember Jacques to approve a 60-month lease agreement with Xerox for a new copier/faxer/scanner/printer at $143.40 per month to be funded through Fund 05 Traffic Safety. ALL AYES. At this time, Police Chief Barnes reports that he has had two inquiries to place medical marijuana dispensaries. Since the City does not have any regulations or restrictions in place, by adopting the interim urgency ordinance it will place a temporary moratorium on the legal establishment and operation of medical marijuana dispensaries within the City of Alturas for a period of 45 days pending a study of zoning regulations that are needed to alleviate a current and actual threat to the public health, safety, and welfare. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt Urgency Ordinance #478. ALL AYES. MOTION by Councilmember Ray, SECONDED by Councilmember Schreiber to approve item a) on the consent agenda as follows: approve the minutes of October 13, 2009 meeting. AYES: Councilmembers Dederick, Schreiber, Ray and Nelson. ABSTAIN: Councilmember Jacques. MOTION by Councilmember Jacques, SECONDED by Councilmember Schreiber to approve item b) on the consent agenda as follows: approve City warrants in the amount of $257,497.97. ALL AYES. Alturas Chamber member Jim Cavasso reports on the progress of the Main Street Park; 2/3 of the plants have been planted with the rest being planted in the spring. They are also working on the irrigation system. Asst DPW Picotte reports he is seeing definite improvements at the sewer treatment plant. City Treasurer Alves reports she was contacted by the Grand Jury and they requested copies of the last 3 years of the City’s audit reports. Councilmember Ray wants the City to keep a close eye on the flow through funding from the County to the City to make sure we are receiving our payments on a timely manner. City Attorney Monaco reports he found an attorney for the WWTP project; he has a conference call with him tomorrow. Councilmember Jacques reports he has been working with Mike Colbert on funding to add two new bays to the Fire Dept. Mayor Dederick commends City Treasurer Alves for catching the Prop 1A calculation mistake made by the County Auditor. Also, the City may arrange a trip to Sacramento to the State Controller’s Office to see if there is any way the City can get their funding faster than the pass through with the County. At this time, 9:20 p.m., the Mayor announced the Council would be meeting in Closed Session under Government Code Section 54957.6/Labor Negotiations. The Council reconvened back into open session with the following action taken: The City Council approved the MOU (Memorandum of Understanding) between the City and the Employees Union General Unit and the Police Unit. With no further business to come before Council, meeting adjourned at 9:40 p.m. to return in regular session on Tuesday, December 8, 2009 at 7:00 p.m., City Hall. Respectfully,
Cary L. Baker City Clerk===========================================Alturas City CouncilRegular Meeting City Hall Council ChambersSeptember 8, 2009 7:00 p.m. The meeting was called to order by Mayor John Dederick at 7:00 p.m. Councilmembers present: John Schreiber, Cheryl Nelson, Bobby G. Ray, Keith Jacques. Councilmembers absent: None. Staff present: City Clerk Cary L. Baker, City Attorney Al Monaco, DPW Chester Robertson, Police Chief Ken Barnes, Asst. DPW Joe Picotte, City Planning Commissioner Tom Romero, Building Inspector Sue Traugott, Economic Developer Kim Stanford. Public attending: 3. All present joined together in the pledge of allegiance followed by a moment of silence. No one is present under the public forum. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to approve the request of the Alturas Chamber of Commerce to have a Balloon Fest Dance & Beer Garden to be held at the Dorris Park on Saturday, September 19, 2009 from 8:00 p.m. to 11:00 p.m. subject to meeting the requirements of the Police Chief in regards to notifying surrounding neighbors of the event. ALL AYES. Councilmember Schreiber asks if there is any new information with regards to Arena’s black smith shop. Mayor Dederick responds that he has been in contact with Mr. Arena’s daughter, Jan Barnes, and she is not ready to make a decision on the building yet; she will let the City know if a decision is made. The important issue here is that the building is preserved whether it’s bought by a foundation or private party. Councilmember Schreiber states there are Prop 40 funds still available to the City in the amount of $48,606. A project needs to be designated sometime in 2010. DPW Robertson states he has other projects in mind; put in new lawn, landscaping and sprinkler system in the area around the City’s pool, and improve the park /grass area next to the old City Hall building. He will come back to Council for approval of project applications. Agenda item #4 regarding the City Treasurer’s position is tabled at this time. MOTION by Councilmember Jacques, SECONDED by Councilmember Schreiber to give approval for Animal Control Officer Matt Mandolfo to be utilized as a Police Reserve Officer. ALL AYES. DPW Robertson states that defining projects for the Prop 40 funding was covered above under agenda item #3. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to approve a letter of support on behalf of Lake County Railroad Rehabilitation Project TIGER grant application. ALL AYES. Economic Developer Kim Stanford is present and reports she and DPW Robertson met with Pacific Power representatives and they are willing to support a Mural Project through the Pacific Power Community Grant funding. The funding will flow through the City of Alturas as the lead agency. The south end of the building owned by Larry & Kathy Brown, located in the 200 block of S. Main Street, is the location of the proposed mural. The Browns have committed $10,000 to improving the surface of the building. Also involved in the project is the Alliance for Work Force Development and students from the High School art class. Gary Spicer has also committed funds to the project. Modoc County Arts Council Director Ken Franklin will head the project, which will be completed in 3 to 6 months. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt Resolution #2009-20 approving a support letter from the City Council and authorizing the Director of Public Works or the Mayor to sign the grant application and contract documents for the Pacific Power Foundation grant for a Mural Project. ALL AYES. DPW Robertson requests Council approval to promote Mark Channell from temporary employee status to permanent part-time/full-time employee status at $15.11 per hour plus benefits to be under the Public Works Director contingent of funding. Mr. Channell was hired on April 13, 2009 as an Engineer Tech and paid with PPM funds through the State STIP funding. Councilmember Jacques states he has a problem with this because the City Council issued a hiring freeze last year. It’s the timing he has a problem with; the Council hasn’t adopted the budget or met with the Union to start employee negotiations. This compromises our position with the current employees. DPW Robertson states that we do not have the budget capacity to hire another employee; the funding for this position is generated through the State. Councilmember Ray feels there is an opportunity for the City to capture funding that is out there, and at the same time generate the money for the position. After further discussion, MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to promote Mark Channell from temporary employee to permanent part-time/full-time status at $15.11 per hour plus benefits, under the direction of the Director of Public Works, contingent upon funding. AYES: Councilmembers Dederick, Ray, Schreiber, and Nelson. NOES: Councilmember Jacques. Motion carries. The City of Alturas requested to have a third-party evaluation of the wastewater treatment plant to determine how the existing facility can achieve compliance. Mr. Wyatt Troxel, representing WTr Sciences Group, is present and reviews the Wastewater Treatment Plant Compliance and Corrections Assessment proposal for operations, engineering and regulatory assistance to the City of Alturas Wastewater Treatment Plant. Through the company’s collective expertise and experience, they are prepared to provide immediate, effective assistance in order to resolve the on-going problems in complying with the NPDES and Title 22 disinfection requirements. The two major deliverables will be a preliminary and final report of findings, condition statement and corrective action plan to bring the facility into reliable compliance with regulatory requirements and to fulfill the technical aspects of City’s State funding requirements. The approach consists of evaluation of the design, performance and reliability of the systems and unit processes in the plant with particular attention given to performance of the trickling filter system and optimization of the disinfection system. This will include assessment of process performance and operating procedures for all processes in the plant. This will be broken down in phases as follows: PHASE I includes: Task 1 – Information Collection and Task 2 – Initial Facility Evaluation. PHASE II includes: Task 3 – On-Going Process Analysis, Task 4 – Final Report Preparation and Task 5 (which is optional) As-Needed Technical and Regulatory Assistance. The potential cost for the proposal is $49,580. It will take about a week to collect all the data and another two weeks to have a solid preliminary report done. Staff will be informed of what is in the report before it comes out on paper. Councilmember Nelson questions Mr. Troxel about the required tests that have been coming back with a 100% fish kill. Also, has he ever seen a wastewater treatment plant designed liked our City’s. Mr. Troxel responds that the fish kill is it probably due to ammonia levels, which can be affected by the ph levels in the water during the lab procedures and testing standards. In response to the second question, he has only seen a treatment facility like ours in an area (Ventura) that does not have freezing temperatures. Council and staff review that the grant/loan from the California State Water Resources Control Board has specific requirements and performances that must be met to qualify for each stage of funding. Unfortunately there have been difficulties and delays which have interrupted fund disbursements and caused financial hardship for the City. Failure of the plant upgrade to meet discharge requirements has caused a potential for significant fines and penalties, and delays in the State fund retention releases. City Attorney Monaco states the City should still encourage and allow Mr. Brad Baird, Anderson Perry & Assoc., to continue with his correction plan so the City does not compromise its legal standing. We don’t want to interfere with Mr. Baird’s ability to correct the problems. Since there were warranty deadlines in November, a sound starting point would be to retain Mr. Troxel’s company to identify a responsible course of action, and find outside legal counsel to file warranty deficiencies. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to approve the contract proposal from WTr Sciences Group and authorize Tasks 1 and 2 as proposed. ALL AYES. Council directs the City Attorney to look for outside legal counsel to file and protect the City with warranty/legal issues. MOTION by Councilmember Jacques, SECONDED by Councilmember Ray to approve the consent agenda as follows: a) approve minutes of August 11, 2009 meeting; b) approve city warrants in the amount of $117,948.61. ALL AYES. COUNCIL/STAFF REPORTS: Economic Developer Kim Stanford reports the Ruby Pipeline project will result in the hiring of 25 people from Alturas for about 8 months and will be breaking ground in November. There will be anywhere from 200 to 800 employees at the project site and they will be working with Alturas vendors for supplies. Police Chief Barnes reports the new Police vehicle, which was ordered 4 months ago, was shipped this week. Councilmember Jacques reports he has tried to contact Rene Larranaga regarding the property lease at the mill site property, but he has been working out of town; will try to get back with him in October. City Clerk Baker reports that there is a high number of water & sewer customers on the cut-off list this month, and would like to postpone the cut-off date from Thursday the 10th to Monday the 14th. This would possibly allow more people to pay and cut down the time the Public Works Dept. will have spend shutting off water. Council consensus is to move the cut-offs to Monday the 14th. With no further business to come before Council, meeting adjourned at 8:53 p.m. to return in regular session on Tuesday, October 13, 2009 at 7:00 p.m., City Hall. Respectfully,
Cary L. Baker City Clerk============================================Alturas City CouncilRegular Meeting City Hall Council ChambersJuly 14, 2009 7:00 p.m. The meeting was called to order by Mayor John Dederick at 7:00 p.m. Councilmembers present: John Schreiber, Cheryl Nelson, Bobby G. Ray, Keith Jacques. Councilmembers absent: None. Staff present: City Clerk Cary L. Baker, City Treasurer Kathie Alves, City Attorney Al Monaco, DPW Chester Robertson, Police Chief Ken Barnes, Building Inspector Sue Traugott. Public attending: 2. All present joined together in the pledge of allegiance followed by a moment of silence. Under the public forum, Terry Haralson thanks the Mayor and Police Department for their support during the Fandango Days celebration. Brad Baird, President of Anderson Perry & Associates, Inc. is present and discusses the following items related to the City’s sewer treatment plant: 1) results of the independent trickling filter operational review; 2) recommendations and action plan based on the review; 3) implementation items completed to date; 4) implementation items proposed for the near future. Things are improving and looking good at the treatment plant; both of today’s samples were in compliance. The temperatures are coming up creating a better environment for the bacteria and some other modifications have helped the overall improvement. Anderson Perry & Associates hired Dr. Esvelt, Esvelt Environmental Engineering, as a third party to look at the City’s treatment plant and assist in evaluating the current condition of the trickling filter, secondary clarifiers and general operation of the plant. The summary of his recommendations are as follows: 1) place ¾ of TF in operation (to improve overall performance by rock filter it must be more than ½); 2) recycle TF effluent adequately to provide minimum wetting rate recommended by TF media manufacturer for summer and fall operation; 3) place controls on TF recycle based on water level in the TF distribution sump; 4) add baffle walls to TF to limit wind exposure and cooling due to wind during cold weather; 5) reduce flow during winter and spring months when wetting rate is not needed at rate recommended by media manufacturer. This will eliminate the need for recycle during winter months when “wetting rate” application could be reduced to ½ or less of the recommended rate for summer and fall months; 6) change distribution nozzles to directed flow either downward or upward to a spreading plate for distribution onto the media. Construction of pilot nozzles should be performed to determine that adequate spreading onto the media is accomplished before converting all of the nozzles. Recommendations #1, #2 and #6 have been completed and now we are working through recommendations #3, #4 and#5. The samples improved after #1, #2 and #6 were completed; this first step was to get things working now in the summer months, #3, #4 and #5 will complete the modifications for the winter months. The six items are being completed in three steps. Step 1 - Immediate Modifications: (which is mostly completed) is to modify nozzles on trickling filter, bring ¾ of filter on line, significantly increase recirculation rate, evaluate options to fix flooding of primary clarifier, to include possibly a VFD on the recirculation pump, increasing the dosing tank size, or both. Step 2 – Additional Modifications (completed and put on line 1 to 1.5 months): re-plumb recirculation line regardless of which of the next two are completed, add a VFD to the recirculation pump, or increase the size of the dosing tank, or complete both, once treatment conditions have stabilized, start the coagulant test during early August (includes bioassay for acute toxicity prior to and during coagulant test). Step 3 – Winter Operation Modifications ( completed and put on line by October 2009): baffle wall configuration, recirculation pump control operational plans, tarping of western ¼ of filter that will remain off-line, valving laterals of trickling filter. Kevin Kratzke, from the State Water Board, approved the above approach. The performance data on the BOD and TSS show that things are definitely heading in the right direction. Councilmember Nelson states she has concerns with keeping the plant running properly in the winter months when the temperatures drop. Mr. Baird explains that the bacteria come in contact with the wastewater and not the air. The modifications to the plant should turn things around. He will be assisting DPW Robertson with operational modifications through the winter. His company will be providing all the engineering for steps 2 and 3 with no cost to the City of Alturas. Councilmember Nelson reviews that at the work session with Brett Moore, he stated that he was going to put the media manufacturer on notice that there were warranty issues and questions if that has been done. Mr. Baird responds that he is not sure, but will find out. Mr. Baird provides staff with a copy of a preliminary cost estimate for the dosing system improvements of $50,810. The grant funding portion of the project has a contingency fund which can be used on specific bid items. He has given the State Water Board notice of his proposal and is waiting on their decision, in writing, if these improvements are eligible through the contingency fund. Some of the improvements needed to be done anyway. The cost estimate provided is on the high end and some of the items listed may not need to be done. Councilmember Ray questions the original warranty date from the manufacturer of the media. This is very critical since we won’t have a test period before the warranty is up. How do we address this issue? Mr. Baird responds that we will talk the manufacturer into another year of a warranty and get that in writing. They should step up and provide this since they strongly back their product. DPW Robertson reviews that the City still hasn’t received the retention check from the State yet. The City could face cash flow problems if the project is not closed out. We need to begin the process of closing out the loan portion first. On the grant end of it, it takes 90 – 120 days to see the money from the State. But, we do not want to close out if we are not on the road to compliance. Mr. Robertson further states he is still worried about a plan B if things aren’t fixed. Mayor Dederick questions if the City could contract with Anderson Perry & Associates for the additional dosing system improvements with the understanding that they may not get paid for 90 – 120 days. DPW Robertson states the City may still want to hire a third party consultant; there are conflicting recommendations between Dr. Esvelt and the media manufacturer. We are still having issues with the sludge filter not working properly and ammonia toxicity. Further, the City needs to have the engineering firm spend more time at the treatment plant and look at it more carefully to find a solution. Mr. Baird responds that he feels he has been pushing hard since January to get the plant in compliance. We will make things right; they have shown additional effort in hiring Dr. Esvelt. DPW Robertson asks if the system improvement costs are not eligible through the contingency fund, or if costs exceed the contingency fund, who pays? Mr. Baird responds that he is confident that what is required will be approved for the contingency funds. The plant is working properly right now and it needs to be given a chance to have some history. His company can help the City move forward. Council consensus is to move ahead after we hear back from the State Water Board on the use of the contingency fund. The Council could call a special meeting if costs run over that amount. Mayor Dederick reviews that Modoc County has not made a payment to the City for the use of the City’s animal shelter since December 2007. The bill for the 9 dogs that were taken in regards to a court case and housed in the shelter from August 2008 to June 2009 totaled $13,010. When you include the other county dogs that were housed in the shelter for 2008, the total is closer to $15,000. The Council feels the current rate of $5.00 per day per dog is a fair rate for the County. Mayor Dederick spoke with County CAO Mark Charlton who stated that he would try to work with the City but made no guarantees that the bill will be paid. Since there is no current formal contract with the County, the Council would like Police Chief Barnes to contact the County and negotiate a contract and place it on the agenda for August. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to authorize Police Chief Barnes to negotiate a formal contract with the Modoc County to provide services with the City’s animal shelter. ALL AYES. Councilmember Jacques would like to table agenda item #4 regarding a contract for pre-employment physicals with Modoc Medical Center. He states that the Fire Department assisted the ambulance crew with 780 hours during medical calls and feels the Medical Center should provide them with a couple of physicals each year for the firemen. This will be back on a later agenda. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to adopt Resolution #2009-17 to cooperate with the League of California Cities and counties in litigation challenging the constitutionality of any seizure by State Government of the City’s street maintenance funds. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Ray to adopt Resolution #2009-18 adopting City of Alturas policies: Aquatics Best Practices Risk Management Guidelines, cellular Phone Policy, Contractual Risk Transfer Policy, Fitness for Duty Policy, Injury & Illness Prevention Program, Modified Duty/Return to Work Program, Reasonable Accommodation Policy, Vehicle Usage Policy with the amendment to the Aquatics Best Practices Risk Management Guidelines that the City’s Building Inspector will inspect all GFCIs semi-annually instead of a licensed electrician. ALL AYES. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to approve Heather MacDonnell for the position of Administrative Assistant to the City Treasurer; this position was previously listed in the MOU as Administrative Clerk II. ALL AYES. Due to the recent vandalism at the City’s Pool and Livestock Arena, Police Chief Barnes and City Clerk Baker request Council consideration for funding for a City Secret Witness Program. Frontier Communications has graciously donated a separate line for the summer months, which will be 233-0028 and handled through the Alturas Police Department. Chief Barnes and Lieutenant Cullins will be the only two employees to have the password to retrieve the anonymous calls. The suggested amount of the reward is up to $500 for information leading to the arrest and conviction, and could be funded through Community Projects fund. Also, merchants and private individuals could make donations to the fund. MOTION by Councilmember Ray, SECONDED by Councilmember Nelson to approve the City’s Secret Witness Program with funding to come from Community Projects. AYES: Councilmembers Dederick, Schreiber, Nelson and Ray. ABSTAIN: Councilmember Jacques. MOTION by Councilmember Schreiber, SECONDED by Councilmember Jacques to adopt Resolution #2009-20 authorizing Modoc County Public Works to submit, on the City’s behalf, to the California Integrated Waste Management Board a regional application for the Used Oil Recycling Block Grant for fiscal year 2009/2010. ALL AYES. Mayor Dederick explains he has been contacted by several merchants who have complained about people riding their bikes and skateboards on Main Street sidewalks. Police Chief Barnes responds that he can have his department start issuing citations, but unless signs are posted, it’s hard to enforce them. Asst. DPW Picotte informs the Council and staff that he finished posting the signs on Main Street today. Police Chief Barnes will inform his department to start writing citations to violators. Mayor Dederick reviews the current Council Committee appointments and asks the Councilmembers to let him know if there is a committee they would be interested in serving on. Councilmember Nelson states she would like to stay on the Mill Site and Airport committee. Since there isn’t a separate mill site committee listed, Mayor Dederick will appoint Councilmembers Nelson and Ray to that committee. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to approve the consent agenda as follows: a) approve minutes of the June 9, 2009 meeting; b) adopt Resolution #2009-19 removing inactive water & sewer accounts in the amount of $390.48. ALL AYES. COUNCIL/STAFF REPORTS: Building Inspector Traugott reports she sent abatement notices out giving property owners 15 days to clean up the property; the fifteen days is up tomorrow and she can start taking action. Asst. DPW Picotte reports he will probably start doing some paving/patching this Thursday and continue into next week; the sewer camera equipment arrived; and will start working on weed abatement on City owned property. Police Chief Barnes reports he is still waiting on his new vehicle, and would like the Council to consider 1 or 2 new nail strips for his department; they run about $500-$600 each. DPW Robertson reports he attended a FEMA meeting on floodplain administration; the City will receive a compliance package with a broad range of discussions and an opportunity for community input and recommendations to the City Council regarding the new floodplain maps. The levees were de-accredited because the engineering was done prior to 1980; there will be a pre-audit conference on Friday regarding the airport. Councilmember Nelson thanked the City Council and Public Works staff for allowing the Livestock Complex to be painted before the Masten Ramsey events; this was done with the help of the Con-camp. Mayor Dederick reports Mark Hannah will be here next to discuss the donation of 20 acres of property for the proposed hospital; the property is located across from the Forest Service building on Hwy 299. With no further business to come before Council, meeting adjourned at 9:21 p.m. to return in regular session on Tuesday, August 11, 2009 at 7:00 p.m., City Hall. Respectfully,
Cary L. Baker City Clerk
=============================================Alturas City CouncilRegular Meeting City Hall Council ChambersJune 9, 2009 7:00 p.m. The meeting was called to order by Mayor John Dederick at 7:00 p.m. Councilmembers present: John Schreiber, Cheryl Nelson, Bobby G. Ray, Keith Jacques. Councilmembers absent: None. Staff present: City Clerk Cary L. Baker, Deputy City Treasurer Heather Macdonnell, City Attorney Al Monaco, DPW Chester Robertson, Police Chief Ken Barnes, Asst. DPW Joe Picotte, Building Inspector Sue Traugott, City Planning Commissioner Tom Romero. Public attending: 11. All present joined together in the pledge of allegiance followed by a moment of silence. No one is present under the public forum. At this time, City Clerk Baker asks for a vote to allow the following additional items on this agenda under the finding that there is a need for immediate action, and the need to take action came to the attention of the City Council after the agenda was posted: 1) adopt Resolution #2009-16 finding that a hardship will exist if the State of California seizes funding from the cities; 2) authorize the Director of Public Works to sign the 2009 Summer Youth Employment Agreement. MOTION by Councilmember Jacques, SECONDED by Councilmember Schreiber to allow the above stated items to this agenda. ALL AYES. The items will be acted on at the end of this agenda. Agenda item #2 relating to Brad Baird/Anderson Perry will be moved further down on the agenda. PUBLIC HEARING: Discussion/action: Mr. Alan Kiser requests City Council consideration to appeal the decision of the Alturas Planning Commission of May 27, 2009 to deny his request for a variance of a setback requirement to rebuild and/or expand his garage/shop that burned down on March 28, 2009. The project is located at 400 S. West Street. This matter will now be heard. Mr. Kiser is present and states he would like to rebuild his garage and add an additional 14 feet to it. He has moved his red shed to the back of his property and doesn’t see a problem with where his previous garage was located. He would like to build a one-story structure and increase the footprint of the building and not build a two-story garage. DPW Robertson reviews that Mr. Kiser has a residence with an attached garage that was turned into living space. A separate detached garage was built in 1997 which did not meet the setback requirements but was subsequently approved. When this detached garage burned, a building permit was applied for and Mr. Kiser was informed that the current location did not meet current building codes. The City Code states that when a nonconforming structure is damaged by at least 75% is shall be rebuilt to current building standards. When an accessory building is built it must be located on the rear half of the lot. Mr. Kiser also requested to increase this structure by 14 feet making the dimensions at 24’ x 30’ instead of the original 16’ x 24’. Mr. Kiser was informed he would need to ask for a variance from the Alturas Planning Commission because it did not meet current codes. The Alturas Planning Commission denied his request for a variance at their May 27th meeting. They based their finding on the fact that it did not meet current code and could impact public health and safety. They requested that he work with the Building Department to meet all codes if the building is to be rebuilt. Mr. Kiser questions the health and safety finding and feels he should have enough room between existing structures to build a 24’ x 30’ garage. His lot is 66’x140’. DPW responds the health and safety issue is due to the setback. He can build a 16’ x 24’ if he moves it back 14 feet and might have to remove the red shed. The problem is the placement of the structure on the lot and not so much with the garage itself. Councilmember Jacques states he is not inclined to vote against the Alturas Planning Commission on this issue and concurs with their findings. Mayor Dederick states that without a variance from the Alturas Planning Commission, Mr. Kiser must meet all current code requirements when rebuilding the structure. Councilmember Ray states Mr. Kiser should have enough room and available space to rebuild his garage and come into compliance; the placement of the structure and the maximum size is the issue. The red shed might have to be removed permanently. MOTION by Councilmember Ray, SECONDED by Councilmember Nelson to deny Mr. Alan Kiser’s request to appeal the Planning Commission decision of May 27, 2009 and deny his application to rebuild his garage at the previous location. AYES: Councilmembers Dederick, Nelson, Ray, and Jacques. ABSTAIN: Councilmember Schreiber. PUBLIC HEARING: In accordance with Resolution #2008-7, adopted January 15, 2008, the City Council will consider a cost of living adjustment for water & sewer rates. The maximum rate adjustment allowed is based on the annual Consumer Price Index as published by the California State Department of Finance for each fiscal year. The amount published for the 2008/2009 fiscal year is 2.9%. The City Council may consider an increase up to this amount. Base water rate may be adjusted up to a maximum of $1.27; base residential sewer rate may be adjusted up to a maximum of $0.84; base commercial sewer rate may be adjusted up to a maximum of $0.67. This matter will now be heard. There was one written response received in opposition to the proposed cost of living rate increase. Discussion on Sewer rates: DPW Robertson reports that some costs in the Sewer Department have risen, while a few have been reduced or stabilized. Costs related to labor have been reduced but the extreme regulatory costs and fees required by the State have increased the cost of operating the Sewer Department. The State will be implementing more stringent copper and zinc requirements in 2010. At this point it is estimated that the additional permit costs and regulations will cost each customer $0.50 on their sewer bill. Since the Council opted not to add a cost of living adjustment last July, staff is recommending the full 2.9% cost of living increase for the sewer rates. This calculates to an $0.84 increase for residential sewer and a $0.67 increase for commercial sewer. Discussion on Water rates: The increase in the water rates last year were to help pay down a negative cash balance in the Water Department of $354,557 over a three year period. The department has gone to meter estimating during the winter months to reduce labor costs. $224,000 was budgeted last year for labor costs and $186,000 for this year. A cost of living adjustment is necessary to cover the increase in the cost of operating the Water Department. The cost to meet the Prop 218 requirements was $2,800 to cover postage, supplies and staff time. The extra costs for the new billing statements and system is covered by a Household Hazardous Waste grant and Used Oil Block Grant that is renewable for 3 years. This includes postage, employee time and equipment. There was one exception with the new Pitney Bowes postage machine; we have agreed to a three year agreement to purchase the machine instead of continuing to rent one. Also, the communication with the consumers through inserts in their bills has proven to be invaluable. Mr. Jeff Bullock, who owns a local business, is present and responds that he feels the increases are reasonable in comparison to the other increased costs of doing business. Carol Sharp states it was unfortunate that the water system and negative fund balances was let go for so long, and that substantial increases were necessary; the Council has no other choice and she understands the need for the increase. Mayor Dederick responds that if we do implement an increase in the water and sewer rates, he would like to see some of the funds be spent on a study for developer impact fees, a burster machine for the water and sewer bills and automated data entry for water meter reading. Councilmember Schreiber states he is in favor of option two which would increase the water rates by $0.44, and asks if the proposed cost of living increase could be designated to go towards paying down the deficit in the Water Department. Several Councilmembers respond that it could be designated for the deficit in the Water Department. Councilmember Jacques responds that past Councils have always tried to find middle ground when dealing with the negative balances and shortfalls; it’s a tough decision but feels the 2.9% is necessary. With no further discussion, the hearing was closed at 7:45 p.m. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt Resolution #2009-11 implementing a 2.9% cost of living adjustment on the base water rates. AYES: Councilmembers Dederick, Nelson, Ray, Jacques. NOES: Councilmember Schreiber. Motion carries. MOTION by Councilmember Jacques, SECONDED by Councilmember Ray to adopt Resolution #2009-12 implementing a 2.9% cost of living adjustment on the base sewer rates. ALL AYES. PUBLIC HEARING: Discussion/action: approval of Giblin Preliminary Parcel Map, as recommended by the Alturas Planning Commission on April 28, 2009 to divide one 3.48 acre parcel into four resulting parcels; property located at 1700 N. East Street. APN 002-031-16 adjacent to Brooks Park. This is continued from the last City Council meeting of May 12, 2009. DPW Robertson reviews that there are two stages to the approval of a parcel map. The preliminary (or tentative) map is viewed in its initial proposed form. If the preliminary map is approved, then a final map must be prepared with the conditions placed on the preliminary map then reviewed and approved by the governing body. The recommendations/conditions placed on the preliminary map by the Alturas Planning Commission were as follows: 1) subdivider to provide sewer service installation for each resulting parcel; 2) subdivider to provide water service installation for each resulting parcel; 3) waiver of curb, gutter and sidewalk requirement along frontage of East Street for these parcels as required under Alturas City Code Sec 23-22(c) due to public interest finding related to the geography and prevent adverse impacts on adjacent existing parcels; 4) subdivider to produce a final map that meets conditions pursuant to Chapter 23, Article VI Final Maps Sec 32 form. This includes language requirements in the title such as “In the City of Alturas” and other special form items; 5) subdivider to produce a final map in accordance with California Subdivision Map Act Article 2. Final Maps. Also, it should be noted that staff has taken a long time in processing this application. By not meeting the application timelines in the permit streamlining act, staff is asking permission of the Council to waive the environmental review and subdivision fees for the applicant which are part of the overall fees for this project. This in no way is a waiver of other City agency and State mandated fees. Staff is recommending that water and sewer taps be installed so if the City repaves the street we don’t have to cut into it at a later time. Having a 298’ and 200’ frontage, staff is not sure whether to require curb and gutter. The code allows a variance to be issued if the findings are specific to the property and not the property owner. The owners do not intend to build homes on all of the sites leaving no set placement for homes at this time. Originally staff wanted curb & gutter installed; now not sure what it would be accomplishing by requiring everything at this time. Mr. Robertson further states he is all for upholding the code, but is concerned that water in the ditch, located south of the parcel, would be too high and does not want to exacerbate existing drainage conditions. Mayor Dederick states his decision would be to approve the parcel map as recommended by the Planning Commission. After further discussion, MOTION by Councilmember Jacques, SECONDED by Councilmember Ray to approve the Preliminary Parcel Map for Jere and Jenine Giblin, as recommended by the Alturas Planning Commission, dividing one parcel of 3.48 acres located at 1700 N. East Street resulting in a total of four resulting parcels with the following conditions: 1) subdivider to provide sewer service installation for each resulting parcel; 2) subdivider to provide water service installation for each resulting parcel; 3) waiver of curb, gutter and sidewalk requirement along frontage of East Street for these parcels as required under Alturas City Code Sec 23-22(c) due to public interest finding related to the geography and prevent adverse impacts on adjacent existing parcels; 4) subdivider to produce a final map that meets conditions pursuant to Chapter 23, Article VI Final Maps Sec 32 Form. This includes language requirements in the title such as “In the City of Alturas” and other special form items; 5) subdivider to produce a final map in accordance with California Subdivision Map Act Article 2. Final Maps. Also included in the motion is the waiver of the environmental review and subdivision fees for the applicant which are not part of the overall fees for this project. This in no way is a waiver of other City agency and State mandated fees. AYES: Councilmembers Dederick, Nelson, Ray, and Jacques. NOES: Councilmember Schreiber. Motion carries. MOTION by Councilmember Ray, SECONDED by Councilmember Jacques to award the bid for the City general audit for fiscal years 2008/2009, 2009/2010 & 2010/2011 to low bidder R.J. Riccardi for $27,000 per year. ALL AYES. City Clerk Baker reviews she received only one timely bid for propane fuel for the 2009/2010 fiscal year from Bethel’s Propane at $1.125 per gallon. The second bid from Ed Staub & Sons was received a day late and was for $1.32 per gallon. MOTION by Councilmember Nelson, SECONDED by Councilmember Jacques to award the bid for propane fuel for fiscal year 2009/2010 to Bethel’s Propane for $1.125 per gallon. ALL AYES. MOTION by Councilmember Ray, SECONDED by Councilmember Nelson to award the bid for Asphalt Concrete, Premix and Class II base for the City of Alturas for the 2009/2010 fiscal year to low bidder Larranaga Construction, and that the Director of Public Works be authorized it obtain an analysis of the aggregate mix at a cost of approximately $1,800. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt Resolution #2009-13 authorizing the Director of Public Works to sign the application for Federal AIP Assistance for Reseal Joints in Runway, Taxiway, and Apron Pavement Project, in the amount of $294,500 with the total project totaling $310,000, and authorize the Director of Public Works & City Attorney to sign the Federal Grant Agreement if awarded. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt Resolution #2009-14 authorizing the Director of Public Works to sign the application for CAAP State Assistance Grant for Reseal Join in Runway, Taxiway, and Apron Pavement Project, in the amount of $7,363 in State Assistance, and authorize the Director of Public Works to sign contract with State if awarded. ALL AYES. Brad Baird, President of Anderson Perry & Associates, Inc. is present to discuss the compliance problems with the wastewater treatment plant. He doesn’t feel his company has been aggressive enough with the design and operation of the plant. He will help work through why the plant isn’t meeting permit requirements. The Council can be assured Anderson Perry will step up their efforts and get to a solution. To help move forward as quickly as possible, we are contracting, at our expense, with a third-party engineering firm, Esvelt Environmental Engineering, to assist with evaluating the current condition of the trickling filter and secondary clarifiers. Dr. Esvelt is an expert in the wastewater process. He and Brett Moore will be here in Alturas on Friday to take a look at the plant and talk with staff. Dr. Esvelt is prepared to take samples. He hopes to have his results back in 1to 2 weeks and then be able to give us some answers. The goal here is to get the plant up to compliance. Also, we will talk with the State Water Quality Board; they want to talk with the design engineer. In conclusion, Mr. Baird states he is committed to make sure of the efforts, make things happen and get results. Mayor Dederick reports at the last meeting with the engineer, the City Attorney recommended that the City hire an independent firm, but the Council is willing to wait for Dr. Esvelt’s findings. DPW Robertson reports there was some improvement with the BOD and TSS tests this last week. The State may still fine the City, we have avoided it up to now but the State assures us that action on their part is coming. They will be looking for action on the City’s part. Mr. Baird states that the Council/staff is more than welcome to contact Dr. Esvelt; he should be able to give the best analysis possible. Councilmember Jacques would still like to act on authorizing the search for a qualified independent engineer to analyze the treatment plant so the City could move quickly if needed. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to authorize the search for an independent engineer to analyze the treatment plant if needed in the near future. AYES: Councilmembers Dederick, Nelson, Ray, Jacques. NOES: Councilmember Schreiber. Motion carries. MOTION by Councilmember Ray, SECONDED by Councilmember Jacques to authorize the Mayor to sign a letter to Senator Cox supporting Modoc Medical Center’s exemption from Medi-Cal reimbursement reduction. ALL AYES. MOTION by Councilmember Nelson, SECONDED by Councilmember Jacques to authorize the Mayor to sign certificates of commendation for Eagle Scouts of Troop 56 of the Crater Lake Council. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt Resolution #2009-16 finding that a hardship will exist if additional City property tax funds are seized and additional unfunded mandates are adopted by the State of California. ALL AYES. MOTION by Councilmember Nelson, SECONDED by Councilmember Ray to authorize the Director of Public Works to sign the 2009 Summer Youth Employment Agreement. ALL AYES. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to approve item “a” of the consent agenda: approval of the May 12, 2009 minutes. AYES: Councilmembers Dederick, Schreiber, Nelson. ABSTAIN: Councilmembers Ray and Jacques. MOTION by Councilmember Nelson, SECONDED by Councilmember Ray to approve items b through e of the consent agenda as follows: b) approve City warrants $117,846.71; c) budget amendment: initial part of tree removal and related cleanup by cons and City staff on mill site property: Fund 08, Acct. 4215 Services Rendered; Dept. 08 – increase expense by $500, Fund 08, Acct. 4010 Salary mill site; Dept. 08 – increase expense by $500; d) budget amendment: Engineer Technician position funding: Fund 24, Acct. 3210 receivables; Dept. 30 – increase revenue by $5,000, Fund 24, Acct. multiple, Dept. 30 – increase expenses by $5,000; e) adopt Resolution #2009-15 removing inactive water & sewer accounts $431.32. ALL AYES. COUNCIL/STAFF REPORTS: City Planning Commissioner Tom Romero reports on the Planning Commission meeting of May 27, 2009. Economic Developer Kim Stanford reports she is working on a project to revamp the murals on Main Street. Building Inspector Traugott reports she is working on the yearly abatement letters, which will be sent out in July. Asst. DPW Picotte reports he is working with the sewer camera system and has some issues to discuss with Council; has concerns with the street lights on Main Street, there are 4 that need to be replaced at a cost of about $8,000 (damaged by vehicles) and the bulb replacement is getting expensive. Police Chief Barnes reports he has ordered the new vehicle to replace the one that was totaled; it could be 4 months before the new vehicle arrives; still working on the Federal grants; the Animal Control Officer passed his background check and is filling in. DPW Robertson reports that Dave Rhoades is retiring on Friday and there will be cake at 10:00 a.m.; would like to give Pool Manager Eleanor Dorton a certificate for all her years of service; FEMA will be having a meeting regarding the disaccrediting of the levees and would like Council to be there, not sure of which day in July but will let Council know; working on the BLM contract at the Airport; met with Lake County Railroad representatives; the 8th Street lift station was hit by a vehicle – working on reimbursement from the driver’s insurance; have had major problems with the sewer line on 11th Street; used funds from Community Projects to purchase paint for the livestock arenas; working on a solution to save money on the Main Street lights; would like Council help with the billboard located at the golf course – the City is still paying for the state permit; and commends Asst. DPW Joe Picotte for passing his Dept. of Health Services inspection relating to mosquito abatement and chemicals. Councilmember Nelson thanks Asst. DPW Picotte and his crew for their extra effort in getting things ready at the livestock arena and show grounds. Councilmember Jacques reports the Fire Dept. weed abatement is starting for this year; also, the yellow house by Holiday Market is scheduled to be burned down next Monday night at 6:00 p.m. Mayor Dederick reports he will be attending a SCEDD meeting this month, and attended the McClintock luncheon and made some good contacts. With no further business to come before Council, meeting adjourned at 9:25 p.m. to return in regular session on Tuesday, July 14, 2009 at 7:00 p.m., City Hall. Respectfully,
Cary L. Baker City Clerk==========================================Alturas City CouncilRegular Meeting City Hall Council ChambersMay 12, 2009 7:00 p.m. The meeting was called to order by Mayor John Dederick at 7:00 p.m. Councilmembers present: John Schreiber, Cheryl Nelson. Councilmembers absent: Bobby G. Ray, Keith Jacques. Staff present: Deputy City Clerk Sylvia Lawson, Deputy City Treasurer Heather MacDonnell, DPW Chester Robertson, City Attorney Al Monaco, Building Inspector Sue Traugott, Police Lt. Sid Cullins, City Planning Commissioner Tom Romero, Animal Control Officer Matt Mandolfo. Public attending: 13. All present joined together in the pledge of allegiance followed by a moment of silence. Under the public forum, Carol Sharp is present and compliments the Public Works Department for doing a good job of extending the guardrail at W. 4th and Josephine Streets. DPW Chester Robertson is present at 7:13 p.m. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to approve a letter of support for the Alturas Chamber of Commerce/Fandango Days parade to be held Saturday, July 4, 2009. ALL AYES. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to approve a Property Rental Agreement with Roberta Hohman to keep 3 horses in the city pasture near the sewer treatment plant from June 1, 2009 to October 31, 2009. ALL AYES. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to approve an Animal Permit for Taryn Burns to keep her miniature pony at her Grandmother Betty M. Brown’s residence at 227 West 2nd Street for 2-5 days once per month during the summer months. ALL AYES. Dan Schulz, 428 East Modoc Street, requests consideration for an Animal Permit to keep and maintain up to 5 head of livestock on 5 acres for up to 12 months per year. He is temporarily living in a camp trailer on the lot and hauls in water for the livestock. Once the trailer is moved a permit will be issued for electricity to run the well. Carol Sharp is present and states she was concerned about the care of the animals, but since then the Animal Control Officer has investigated and determined they are fine at this time. She also states she would like the animals contained in the lot with an appropriate fence and not one that’s ready to fall down. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to approve an Animal Permit for Dan Schulz, 428 East Modoc Street, to keep up to 5 head of livestock on 5 acres for up to 12 months per year, with the condition that the fence be maintained within the city limits and that the animals be contained in the fenced area. A violation of this permit would result if the animals get out. ALL AYES. Deputy City Clerk Sylvia Lawson explains there have been two situations that the front office has confronted in regards to the reconnection fee and they would like Council clarification. When a property owner puts the water service in their name to clean, make repairs or water the lawn in between renters, or secondly, when a customer signs up for water and isn’t required to pay a deposit because they have previously had service within the last 3 years with a current payment history. Council consensus is that all reconnects will be charged the fees; this covers the cost of the public works staff time. Mayor Dederick requests that the reconnect fee be waived for a customer having their water turned off due to non-payment due to an emergency such as being in the hospital etc. Council agrees that the front office staff will be able to determine if the customer is being honest in regards to an emergency. Building Inspector Sue Traugott presents the City Council with the 2009 abatement list. The letters will be mailed out after Memorial Day. Also, she attended a Code Enforcement training in Redding; most of the information pertains to larger cities. She has received a few calls from tenants with complaints of defects at their residence. The problems range from minor to major. She would like to enforce rental inspections in the future. Council discusses Resolution #2009-11 & #2009-12 which would increase water & sewer rates up to the 2008/2009 CPI of 2.9%. Marylou Smith is present and questions the increase when we are in a recession. DPW Robertson replies that the CPI does a 2-year forecast from the data collected from the past year. Doug Thayer, 1007 W. 3rd Street, is present and comments that he has no problem with the water rate increase as long as the water pressure is increased at his residence. The Department of Public Works has checked his pressure and continually informs him that the pressure going into his meter is fine. Even though the meter was replaced, there is no difference in the water pressure. City Council directs DPW Robertson to look into this matter. Council tables this agenda item to the next meeting so that all Councilmembers are present. DPW Robertson recommends that Council approve a pay increase of $1.25 for Pool Manager Eleanor Dorton. She has served as Pool Manager for 15 years with a total of 21 years of service. She has been successful in cutting hours and staff up to 30%, has brought in 3 other programs to increase revenue funds, and is Red Cross certified along with another certification. Also, would like to acknowledge Eleanor for her efforts by presenting her with a certification of appreciation. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to approve a salary increase for Pool Manager Eleanor Dorton of $1.25 per hour increasing her pay from $11.25 to $12.50 per hour. ALL AYES. Mayor Dederick reviews the Modoc Frontier Healthcare Coalition MOU between the City of Alturas, Cedarville Rancheria, Pit River Tribe, Ft. Bidwell Indian Community, and the County of Modoc regarding funding and construction of a new medical center. The board representative for the City is Councilmember Schreiber and Mayor Dederick. Hopefully things can get started by July 1st with the $282,000 in funding. City Attorney Al Monaco comments the contract should have the word “the” before the word County. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to authorize the Mayor to sign the Modoc Frontier Healthcare Coalition MOU with the correction to add the word the before the word County. ALL AYES. DPW Robertson reviews the price quote for the CCTV sewer camera equipment which is $39,594.02 with a $600 warranty. The equipment would be useful in the storm drains as well as the sewer lines. In the long run the equipment can prevent the extra costs to the City. In the future, the State will be making the City maintain the sewer laterals. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to increase Fund 63, Account 4705, Dept. 65 Sewer Equipment Expense by $5,798 for the purchase of CCTV sewer camera equipment. ALL AYES. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to authorize the Director of Public Works to sign the revised 9A Master Contract and 9B Disadvantaged Business Enterprise (DBE) agreements with Caltrans; changes required due to new race conscious DBE requirements. ALL AYES. PUBLIC HEARING: Council consensus is to table the matter of the approving the Giblin Preliminary Parcel Map as recommended by the Alturas Planning Commission, to divide 3.48 acre parcel. There are some discrepancies concerning the installation of curb and gutters. This will be looked into further. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to adopt the consent agenda as follows: a) approve minutes of April 14, 2009 meeting; b) approve City warrants $521,427.35; c) approve budget modification for training to maintain Certified Pool Operator status: increase expense Fund 80, Account 4430 Travel/Training by $860. ALL AYES. COUNCIL/STAFF REPORTS: Planning Commissioner Tom Romero reports at the last Planning Commission meeting there was a pre-application hearing for the City of Alturas Community Development Block Grant process. Valerie Lanz, Sec/Treasurer for the River Center was present and requested funds to paint additional murals on some of the City’s buildings, and develop wastewater wetlands in the City and a trail along the Pit River. Modoc County Librarian Cheryl Baker would like to see some of the funds used to provide a nationwide data center access point at the Library for the Foundation Center which maintains a data base of 95,000 foundations, corporate donors and grant making public charities. The cost is for 3 years at $6,000 which consists of membership, computer hardware and training. Also, a Home Occupation permit was approved for Paul & Karen Siegel, 1003 W. 2nd Street, to rent rooms in their home for fishing and hunting clients; recommendation to the City Council for approval of a parcel map for Jere & Jenine Giblin at 1700 N. East St. with some stipulations; and a pre-application hearing was held for the project design phase for the proposed Canyon Ridge Senior Apartment Complex, 200 units in 11 buildings located between Thomason Lane and Nagle Street. Councilmember Schreiber complimented Commissioner Romero for being a Library Advisory Board representative for the City Council. There is a question as to the reason for the bylaws being changed from a four-year term limitation. Carol Sharp responds that when the term is up, that position could stay vacant unless someone shows interest in filling the position. If that person shows an interest in continuing to hold the position it can be granted. Animal Control Officer Matt Mandolfo reports there have been quite a few dogs in and out of the pound. His work schedule is flexible and changes from days to evenings. Police Lt. Sid Cullins reports Chief Barnes is still looking for a replacement for the totaled police car; still waiting for the County to pay for the extended stay of the county dogs. The County is debating among the departments as to who is the responsible party to pay the bill. Building Inspector Sue Traugott reports there is not much going on in the Building Department; currently there is a garage and a new house going in. DPW Chester Robertson reports he will have until the end of May to put in an AIP application for the Airport; will be having a meeting with the BLM & USFS on an Airport contract for the fire support team. The government agencies are requesting a merchant service provider contract and pay as the job is completed; Mark Channell submitted a Transportation Enhancement project to start this summer if it is approved by the State; met with Mr. Tallman who is able to run the locomotive at the mill site property and also has equipment there; due to the recession there are quite a few demands on leasing rail cars. It might be in the best interest of the Council to get more military rail surplus. Councilmember Nelson reports the Jr. Livestock grounds are designated under the Homeland Security for the County; we have the opportunity to bid on equipment or whatever is needed. Mayor Dederick asks that DPW Robertson keep in touch with the design engineers for the Treatment Plant Upgrade project and meet again after 30 days from the April 21st meeting. Also, met with Bob Kingsman, Sierra Nevada Conservancy, and showed him Arena’s blacksmith shop; Steven Mikesel, Deputy Director of the State Office of Historical Preservation, contacted him by email and is willing to help with the process to convert it to a museum. The blacksmith shop was built in 1909 and was purchased by Al & Shirley Arena in 1935. With no further business to come before Council, meeting adjourned at 8:55 p.m. to return in regular session on Tuesday, June 9, 2009 at 7:00 p.m., City Hall. Respectfully,
Sylvia Lawson Deputy City Clerk
===========================================Alturas City CouncilRegular Meeting City Hall Council ChambersApril 14, 2009 7:00 p.m. The meeting was called to order by Mayor John Dederick at 7:00 p.m. Councilmembers present: John Schreiber, Cheryl Nelson, Bobby G. Ray, Keith Jacques. Councilmembers absent: None. Staff present: Deputy City Clerk Sylvia Lawson, City Treasurer Kathie Alves, City Attorney Al Monaco, DPW Chester Robertson, Police Chief Ken Barnes, City Planning Commissioner Tom Romero, Kim Stanford Economic Developer. Public attending: 16. All present joined together in the pledge of allegiance lead by Boy Scouts John Randall & Dee Hunsaker; followed by a moment of silence. Under the public forum, Kim Stanford introduces herself as the newly appointed Economic Developer. The Economic Development meetings will be held every 3rd Thursday of the month at 3:00 p.m. at the Employment Office. Mayor Dederick introduces John Randall and Dee Hunsaker from Boy Scout Troop 56. The Council presents them with a certificate of achievement for reaching the rank of Eagle Scout. Tom Parnow, Secretary for the local chapter of the Experimental Aircraft Association (EAA) called the High Desert Aviator is present on behalf of Mark Epperson, Club President, who was unable to attend tonight. EAA is a worldwide organization with over 160,000 members and over 1,000 chapters. He further explains the local chapter would like to implement and support a few projects and presents a list of the projects to the Council. First on the list is to design, build and install a sign for the Alturas City Airport at no charge to the City. The location of the proposed sign would be at the entrance to the Airport. On July 5th there will be a Fly-in at the Airport with breakfast being sponsored by the Alturas Chamber of Commerce. Council suggests that Mr. Parnow meet with DPW Robertson to coordinate the Airport sign. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to approve a claim for damages, caused by a city vehicle on March 17, 2009, to Dale Hadley in the amount of $1,075; repairs to be made by the Mr. Hadley. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to authorize the Mayor to sign a support letter for the “Child Abuse Prevention Walk” to be held Thursday, April 29, 2009; sponsored by T.E.A.C.H./Families Matter. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Schreiber to adopt Resolution #2009-8 adopting a job description for Administrative Assistant to the City Treasurer. ALL AYES. City Treasurer Alves comments that the new position was created to train someone for when she retires. The job would first be opened in house before advertising. The date to start training for this position is scheduled for June 1st. MOTION by Councilmember Ray, SECONDED by Councilmember Nelson to approve the Memorandum of Understanding (MOU) with the Police Unit for October 1, 2008 to September 30, 2009 with the removal of the last sentence in Article 7.1 referring to a 5% increase. ALL AYES. Councilmember Schreiber reports that the Modoc Frontier Healthcare Coalition is getting closer to the $30 million for the building of the proposed hospital. There is a concern as to whether the project has been looked into enough, as well as what direction the Council would like to take. Mayor Dederick states he has been working on a draft for a new MOU which will clarify the steps that should be taken. Mr. Knotts compliments the Council on their professionalism and also states he has been hearing of some secrecy regarding the $30 million. Mayor Dederick responds that there are no secrets concerning the funding. That’s why there are 2 members from the County, City and the tribes on the board. The funding will be channeled through Strong Family Health Project. The $282,000 provided by the Federal Government for the fee in the pre-planning will help to determine how things will go. Strong Family Health Project has put up front all the money and is now asking for a donation of $5,000 from the City. There could possibly be funds available in the Business Enhancement Fund or the Community Projects fund. Both Mayor Dederick and Councilmember Schreiber will keep the Council informed. MOTION by Councilmember Schreiber, SECONDED by Councilmember Ray that the City of Alturas will financially support the goals of the Coalition in an amount not to be determined at this time. ALL AYES. MOTION by Councilmember Ray, SECONDED by Councilmember Nelson to authorize the Director of Public Works to approve final payment to Hat Creek Construction & Materials Inc. in the amount of $204,935.87. ALL AYES. Mayor Dederick asks City Attorney Al Monaco if he had a chance to review the MOU between the City of Alturas Police Department and the Alturas Indian Rancheria Tribal Government. City Attorney Monaco states he is surprised that a written agreement with Chief Barnes had been done. Phillip Del Rosa, Chairperson for the Alturas Indian Rancheria Tribal Government is present to discuss the incident that took place with the Chief of Police at the Desert Rose Casino. Mr. Del Rosa presents a letter from the Dept. of the Bureau of Indian Affairs, which list the three elected members who are in charge. Mr. Del Rosa questions why he had not been contacted first and why Chief Barnes was in uniform and allowing someone else to handle the matter. Police Chief Barnes comments that when responding to a civil dispute, its best to be in uniform. Mr. Del Rosa’s conclusion on the matter is that he would like to have a MOU with the Alturas Police Department as well as the Sheriff’s Dept. Modoc County CAO Mark Charlton is present and comments he would be willing to help on the MOU for the Sheriff’s Dept. Council took no action on this matter. MOTION by Councilmember Ray, SECONDED by Councilmember Jacques authorizing the Director of Public Works to sign Amendment #1 to Contract #07-815-550-1 for Project #C-06-4632-110 with the State Water Resources Control Board for the Revolving Loan Fund. ALL AYES. MOTION by Councilmember Jacques, SECONDED by Councilmember Nelson to adopt the consent agenda a follows: a) approve minutes of the March 10, 2009 meeting; b) approve City warrants $231,697.53; c) adopt Resolution #2009-9 removing water & sewer inactive accounts in the amount of $1,297.80. ALL AYES. COUNCIL/STAFF REPORTS: Chamber of Commerce President Jim Cavasso reports he has been working with Economic Developer Kim Stanford on the upcoming events for Fandango Days. There has been about $10,000 worth of landscaping done at the City Park at Plumas Bank. Economic Developer Kim Stanford reports she has had a great response from the public. Police Chief Barnes reports he is still 2 positions down; has applied for an equipment grant for a new live scan machine. Also, there will be a 3 day training for active shooter rapid response and will be held in the Council Chambers and the schools. City Treasurer Alves reports she has not had a good response on the audit bids. So far there has only been one sealed bid received. Director of Public Works Robertson reports Mark Channell, Engineering Tech is lined up to do work on the parcel maps. Councilmembers Dederick and Schreiber both had the opportunity to see how the CCTV machine worked in the sewer lines. Councilmember Nelson thanks the Public Works crew for doing a great job at the Livestock Arena concession area. Quite a few people have made donations. Councilmember Schreiber reports he has been attending the Hospital meetings. He did enjoy viewing the CCTV machine and seeing how it worked in the City’s sewer lines. Councilmember Jacques reports there have been a lot of fires to respond to; also, the Firemen’s dinner provided by the City Council was great. Mayor Dederick comments on the CCTV machine which could detect a situation in the City’s sewer lines before it becomes a problem. With no further business to come before Council, meeting adjourned at 8:29 p.m. to return in regular session on Tuesday, May 12, 2009 at 7:00 p.m., City Hall. Respectfully,
Sylvia Lawson Deputy City Clerk______________________________________________
Alturas City CouncilRegular Meeting City Hall Council ChambersSeptember 9, 2008 7:00 p.m. The meeting was called to order by Mayor John Dederick at 7:03 p.m. Councilmembers present: John Schreiber, Cheryl Nelson, Bobby G. Ray. Councilmembers absent: Keith Jacques. Staff present: City Clerk Cary L. Baker, City Treasurer Kathie Alves, DPW Chester Robertson, Police Chief Ken Barnes, City Planning Commissioner Tom Romero. Public attending: 6. All present joined together in the pledge of allegiance followed by a moment of silence. Mary Ann Prock is present under the public forum to get an update on her requests at the August City Council meeting for school crossing signs at Main & 4th Street and East & 8th Street, and also for a crosswalk to be painted at 8th & Warner Street and East & 8th Street. Mayor Dederick responds that Councilmember Jacques spoke with Caltrans and they can’t put up a school crossing sign unless the School Board declares that the area is part of the school zone. Also, the Public Works Department has not received the paint for the crosswalk; it was ordered through the County. Also, Mrs. Prock asks about training on the 300 Law for police officers. Chief Barnes responds that his officers get as much training as possible. Mayor Dederick introduces Al Monaco who is interested in the City Attorney’s position. He lives in Lakeview, Oregon and is also licensed to practice in California. He is willing to enter into a contract with the City based on his terms outlined in his letter dated July 31, 2008. He will be paid $1,500 per month for up to 10 hours of legal work and/or travel; time over 10 hours per month will be paid at an hourly rate of $150; reimbursed travel expense at the then current Federal rate (for example 110 miles round trip from Lakeview to Alturas). He can attend Council meetings, if it does not conflict with a case he is working on, or as requested by Council if there are no legal issues to deal with. DPW Robertson asks if Council could consider 30 hours per quarter instead of 10 hours per month; it should work out the same. Sometimes there are slow months where City staff may not utilize legal counsel and some months are very busy. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to authorize the Mayor to sign a contract with Albert Monaco for City Attorney services and authorize the Mayor and Mayor Pro-tem to work out the details of the contract based on the terms as outlined above. ALL AYES. MOTION by Councilmember Ray, SECONDED by Councilmember Nelson to adopt Resolution #2008-39 adopting the annual Appropriations Limit for the 2008/2009 fiscal year. ALL AYES. Councilmember Nelson toured the mill site property recently and wanted to make the Council aware of the mess out there. The City needs to get it cleaned up and consider declaring the scrap metal and extra rail as surplus property and get it sold. DPW Robertson states that the City might be able to use some of the extra rail. He is working on identifying the owners of some of the equipment stored out there. He will go out there next week and make a new inventory to see what can be declared as surplus property. This issue can be placed on the next agenda. He will have the city crews start cleaning up the mess this fall. MOTION by Councilmember Schreiber, SECONDED by Councilmember Ray to approve the consent agenda as follows: a) approve minutes of the August 5 & 12, 2008 meetings; b) approve City warrants $127,144.49; c) adopt Resolution #2008-40 removing inactive water & sewer accounts in the amount of $432.79. ALL AYES. COUNCIL/STAFF REPORTS: Police Chief Barnes reports he is down one officer; he will be doing testing of applicants in the near future. Also, met with the District Attorney to work out some issues. DPW Robertson reports Hat Creek Construction has completed 15 of the major items on the punch list for the Wastewater Treatment Plant Project. There are still some lien releases and service contracts to be done. We are still in liquidated damages; Hat Creek wants to talk about the final payment. Also, the Public Works is in possession of the electric carts, which should save about $3,600 a year in gas; the Airport contract use has been financially beneficial; and tomorrow the curb & gutter will be started for the entrance road paving project at the Airport. Mayor Dederick reports that at the last Modoc Frontier Healthcare Coalition meeting, Bob & Dawn Baird offered to donate up to 10 acres of property, across from the ball fields behind Maxwell’s Nursery, with the stipulation that if funding is not secured within the next 4 years, the property will revert back to the Baird Family Trust. At this time, 7:41 p.m., the Mayor declared the Council would be meeting in closed session under Government Code Section 54956.8/Real Estate Negotiations on the City’s Mill Site property with Cornerstone Industrial Minerals. Back in regular session at 9:05 p.m. with no action taken. With no further business to come before Council, meeting adjourned at 9:06 p.m. to return in regular session on Tuesday, October 14, 2008 at 7:00 p.m., City Hall. Respectfully,
Cary L. Baker City Clerk
__________________________________________________Alturas City CouncilRegular Meeting City Hall Council ChambersAugust 12, 2008 7:00 p.m. The meeting was called to order by Mayor John Dederick at 7:00 p.m. Councilmembers present: John Schreiber, Cheryl Nelson, Bobby G. Ray, Keith Jacques. Councilmembers absent: None. Staff present: City Clerk Cary L. Baker, DPW Chester Robertson, Police Chief Ken Barnes. Public attending: 4. All present joined together in the pledge of allegiance followed by a moment of silence. Under the public forum, Tom Dunham, Manager of the Alturas Municipal Airport, is present and introduces his brother Richard to the Council; he has become a full partner in the Alturas Aero business. Stacey Hafen, North Cal-Neva Resource Conservation and Development Council, is present and reviews the biomass heating project for the Alturas Elementary School and the Modoc Middle School. Paul Siegel (USFS) and Jim Lloyd (MJUSD) came up with the idea to research a way to decrease costs of heating the two schools, especially with the rising cost of heating fuel. California Association of Resource Conservation and Development Councils announced grant opportunities available to utilize biomass. The grant of $25,000 to conduct the feasibility study was applied for and awarded; with a cash match in the amount of $6,250 from Modoc County. The final report on the feasibility study was submitted to the North Cal-Neva RC&D Council and the result of the report was the project was not feasible at this time due to the high cost of building construction. If built on School property, the cost of the building would be $588,600 ($440 per sq. ft.), which is approximately half of the total cost of the project at $1,243,697. This is due to the School having to meet School architectural regulations. If the project could be put on City property near the School, the architectural regulations would not have to be met, which would substantially lower the cost of the building and project. Councilmember Nelson questions who would be responsible for the liability insurance. DPW Robertson replies the School would be responsible and cover the liability issue. Mrs. Hafen further states the current heating cost for the schools is $90,000 per year. With the biomass project in place it could drop to about $13,000 per year. The project would be built for wood chips that would come from Bieber, CA; approximately 2 loads per month. There will be more meetings on this issue with the School Board and the consultants in September. Mary Ann Prock is present and requests Council approval to place school crossing signs at Main & 4th Street and East & 8th Street. She came before Council in the past regarding this issue and is still very upset that there are no School Crossing signs up facing the drivers to warn them that children are crossing, going to and from school. DPW Robertson states that Main Street is Cal-Trans jurisdiction entirely. The LTC has already sent support letters for this project. He is anticipating painting the crosswalks next month at 8th & Warner Street and East & 8th Street. Councilmember Jacques will contact the acting Superintendent of Cal-Trans regarding the signs on Main Street. Mary Ann Prock requests discussion on law enforcement responsibility relating to the 300 Law. When children are at risk, law enforcement has to make the call to remove the children before Child Protective Services can step in. A certain situation is going on and has been reported to CPS several times. This was reported to the Alturas Police Department and to date no action has been taken. Police Chief Barnes states the case is under investigation and the children in question have been interviewed by law enforcement officials on several occasions. The report will be referred to the District Attorney’s Office. If CPS feels the children are in immediate danger, they can go directly to the Court and get a court order to have them removed. Police Chief Barnes explains the Department of Justice is requiring a T1 line be installed to allow the Police Department to run driver’s licenses, wants & warrants, criminal checks, livescan fingerprinting, etc. He can get the best price with Frontier Communications. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to authorize the Chief of Police to sign a 5-year contract with Frontier Communications for a T1 line at a cost of $350 per month plus a $350 installation fee. AYES: Councilmembers Dederick, Schreiber, Nelson, Ray. ABSTAIN: Councilmember Jacques. Mayor Dederick requests a review of Ordinance #462 relating to curb and gutter installation requirements. Section 22-9.1 states that a property owner cannot make improvements to an existing structure which is valued cumulatively at $15,000 or more over any consecutive five-year period without installing curb and gutter. This requirement has caused some people not to do a remodeling project, or caused some to do work without getting a building permit. He would rather encourage remodeling of structures in this community. It would be more beneficial to have an old structure upgraded and not have curb and gutter than to have it not be improved at all. The City could consider raising the amount to trigger curb and gutter installation or take out that section of the City Code. Councilmember Schreiber suggests requiring that property owners have to install curb and gutter before selling a home. This would help improve the City; we still need some way to get curb and gutter in our community. DPW Robertson has been researching several ways to improve the situation with curbs and gutters. The Council could raise the threshold that triggers the curb & gutter requirement, require a bond, look at setting up a revolving loan fund for property owners, or come up with a program which would put the amount on the property owner’s taxes and allow them to pay over a period of years. The City could phase in a plan by raising the threshold and try to backfill with a long-term solution. Councilmembers Jacques and Nelson will review the ordinance and bring back a recommendation for the Council. In regards to the City Attorney issue, Mayor Dederick reports he has contacted Al Monaco about filling the position of City Attorney in which he responded to with a letter of interest. Mr. Monaco has a practice in Lakeview, but is also licensed in California. They discussed some basics such as $1,500 per month for up to 10 hours, and anything over would be billed at $150 per hour plus travel time, etc. He will be in China for the Olympic Games the entire month of August. The Council will invite him to the September City Council Meeting to meet him and possibly work out a preliminary agreement. Mayor Dederick and DPW Robertson met with Mick Stanley regarding the proposed mill site project with Cornerstone Industrial Minerals. Mr. Stanley is dealing with a few issues with the long-term viability of Modoc Northern Railroad and whether to utilize the existing building or have the City tear it down and put up a modular building. He is still very enthusiastic about the project and is planning on getting things going in October. MOTION by Councilmember Nelson, SECONDED by Councilmember Schreiber to adopt Resolution #2008-38 establishing the position of Head Lifeguard with pay to be .25 cents per hour more than the standard lifeguard position. ALL AYES. DPW Robertson reviews a new time sheet format, which will improve capability to track costs for grants, claims, incidents, fees for service work, and the ability to better track specific time in each enterprise fund. This timesheet would not currently be utilized for the maintenance workers. They have daily timesheets that will also need revision. MOTION by Councilmember Schreiber, SECONDED by Councilmember Ray to adopt the new timesheet format as presented by DPW Robertson. ALL AYES. Mayor Dederick explains the Sage Stage goes to Reno and Susanville to pick up and drop off passengers. Modoc County Transportation Commission (MCTC) will be requesting $30,000 in funding from the Lassen Transit to help offset their costs. MOTION by Councilmember Jacques, SECONDED by Councilmember Schreiber to authorize the Mayor to sign a letter to Lassen Transit requesting funding. ALL AYES. Mayor Dederick reports Modoc Frontier Healthcare Coalition has requested consideration for additional funding from the City. The coalition is being administered by the Strong Family Heath Center and has been carrying a negative balance; they will continue for now until they receive more funding. The Council should not obligate the City financially until we have a budget to review. The Council agrees to not financially obligate the City at this time; Mayor Dederick will report back to the Coalition. MOTION by Councilmember Schreiber, SECONDED by Councilmember Nelson to authorize the Mayor to sign a letter of support for the Strong Family Health Center for their continued administration of the Modoc Frontier Healthcare Coalition. ALL AYES. MOTION by Councilmember Schreiber, SECONDED by Councilmember Jacques to approve the consent agenda as follows: a) approve minutes of the July 8, 28, 2008 meetings; b) approve City warrants for June - $192,313,66 and July - $1,164,068.85. ALL AYES. COUNCIL/STAFF REPORTS: DPW Robertson reports the contractor for the Wastewater Treatment Plant project is in liquidated damages for not completing the project by the specified time. The School would like to keep the pool open two days/two hours a week in September. Coaches would like to use it to keep athletes in shape with water workouts. Chester will contact the School to discuss the cost. Councilmember Jacques reports the Fire Department has started putting pressure on the owners of the Court Motel to clean up the property; possibly a letter from the City would help. Councilmember Nelson questions if the Airport contractor can add a relative as a full partner without going through the City first. DPW Robertson comments the contract was extended under the County’s old contract. Mr. Robertson had no knowledge of the new partnership and had Mr. Dunham bring his new partner to the meeting and have the Council make a determination regarding the contract. Mayor Dederick asks that this be placed on the next agenda. Mayor Dederick reports he has received some complaints on mosquitoes. If the chemicals are not doing the job, we could look at changing the formula. DPW Robertson responds that is has been a bad year for mosquitoes. They can build up a resistance to the chemicals; we will look at alternating the formula next year. Also, Mayor Dederick reports he received a call from KSU Radio Station in Susanville regarding the ½ percent public safety sales tax measure. With no further business to come before Council, meeting adjourned at 9:25 p.m. to return in regular session on Tuesday, September 9, 2008 at 7:00 p.m., City Hall. Respectfully,
Cary L. Baker City Clerk |
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